Chapter Secretary

PURPOSE

    The work of the Chapter Secretary has profound effect on the success of the Chapter.  The Secretary has the responsibility of maintaining the Chapter minutes of the Executive Committee meetings and the address and phone lists for the Executive Committee.

COMPOSITION

    The Secretary is appointed by Executive Council and generally has held other Executive Committee offices or has been actively involved on various committees.

GUIDELINES AND INSTRUCTIONS

    • Obtain file from the outgoing Committee Chairman.
    • Prepare tentative budget and submit to the Treasurer before the first Executive Committee meeting.
    • Prepare and mail Chapter Executive Committee minutes to Executive Committee and Headquarters.  The minutes should be sent out no later than three weeks after the meeting and must be delivered to the Executive Committee prior to the next meeting.
    • Complete for the Executive Committee and Headquarters the Chapter Quality Performance Program for the Chapter year ending May 31.  The Cleveland Chapter traditionally has a 5 Star Rating.
    • Maintain officers and committee chairmen address and phone list for the Cleveland Chapter.  The Secretary should transmit the list and any subsequent changes to the Publications Committee for updates on the Web site.
    • Prepare an annual report summarizing the year's activities for submission to the Executive Committee at the annual business meeting in June.
    • Transfer the complete Committee file to the incoming Committee Chairman.

BUDGET CONSIDERATIONS

    • Correspondence and postage expenses.