Social

PURPOSE

    Plan and execute events for membership fellowship including special events to include spouses/guests and corporate guests.

COMPOSITION

    Chairman and members to chair subcommittee for each social event.

GUIDELINES AND INSTRUCTIONS

    • Obtain file from the outgoing Committee Chairman.
    • Prepare tentative budget and submit to the Treasurer before the first Executive Committee meeting.
    • Establish Committee goals and operating procedures.
    • June - Solicit Hospitality committee to sponsor hospitality at social outing.
    • Plan a social outing for spouse and guest participation.  A dinner and theater event near Valentine’s Day has been offered in the past.
      • Discuss with Hospitality Chair support for social outing.
      • Advise Publications, Program and Hospitality Chairmen of social program of the location and date of the event at least two months prior to the event.
      • Present Publications notice to Publications Chair at least two (2) months prior to social program.
    • Plan a summer outing.  An annual Cleveland Indians baseball outing has been used in the past.
      • Contact the Cleveland Indians (John Bowers, 216-420-4493) prior to when tickets go on sale.
      • For each Chapter outing, pick three or four game dates.  For three outings, pick dates in June, July and August.  Submit request in writing to John Bowers prior to the tickets going on sale.  This is critical to getting the first choice date.
      • Advise Publications and Program Chairmen of summer outing program (location and date) as soon as the dates are reserved.
      • Present Publications notice to Publications Chair at as soon as the dates are reserved for inclusion in the newsletter and posting to the Chapter Web site.  The Chapter Web site can also be used for on-line reservations.
      • Collect reservations and distribute tickets as quickly as possible.  Checks should be made out to "Cleveland Chapter - ASM International" and transferred to the Treasurer upon receipt.
      • Depending on the Chapter finances, a token gift, i.e., baseball cards or pins, may be purchased for members’ children attending the games.
    • Prepare an annual report summarizing the year's activities  for submission to the Executive Committee at the annual  business meeting in June.
    • Transfer the complete Committee file to the incoming Committee Chairman.

BUDGET CONSIDERATIONS

    • Committee meeting expenses.
    • Correspondence and postage expenses.
    • Tickets